ProgressMagic

ProgressMagic is an all-in-one AI-powered practice management tool designed for coaches, therapists, and wellness professionals. It consolidates client information, scheduling, payments, progress tracking, and engaging activities into a single platform to boost organization, client outcomes, and growth. The tool emphasizes an integrated experience from intake to milestone celebration, with AI-assisted notes, homework, and marketing capabilities. Desktop-only access is indicated for core features, with a companion mobile app available for on-the-go engagement.

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How ProgressMagic Helps You

• Effortless client management: consolidate client data, appointments, goals, and progress in one place.
• Real-time engagement: two-way chat, AI-generated homework, and gamified experiences to motivate clients.
• AI-powered note-taking: automatic transcription and structured notes during sessions, reducing admin time.
• Goal setting and personalized tasks: create tailored goals and activities for clients (e.g., coping strategies, resilience-building exercises).
• Gamified client experience: interactive challenges and milestones to boost adherence and motivation.
• Automated follow-ups: AI-driven reminders and nudges to keep clients on track between sessions.
• Personalized marketing: a professional website and SEO-friendly online presence to attract new clients.
• Online bookings and secure payments: 24/7 scheduling and integrated payment handling to streamline operations.
• Earnings tracking: monitor revenue and performance with clear insights.
• Companion mobile app: a digital ally that extends engagement beyond sessions and strengthens client connections.
• Customizable templates and AI suggestions: guidance for notes, homework, and client challenges tailored to coaching or therapy contexts.

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Who Is It For

• Coaches, therapists, and wellness professionals seeking an all-in-one platform to grow their practice, improve client retention, and deliver consistent outcomes.

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Pricing (Overview)

• Free Tier: Lifetime free access for up to 3 active users with all features.
• Starter: USD 29/month (up to 10 active clients) with all features.
• Pro: USD 59/month (unlimited clients) with all features.
• Ultimate: USD 699 one-time (unlimited everything for 2 years).

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How It Works

1. Create client profiles and set goals.
2. Schedule sessions and enable online bookings.
3. During sessions, AI notes are generated and transformed into structured progress notes.
4. Assign AI-generated homework and track client progress with gamified milestones.
5. Communicate via integrated two-way chat and send automated follow-ups.
6. Expand your online presence with a professional website and marketing tools.
7. Collect payments and monitor earnings from the dashboard.

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Core Features

• All-in-one client management: centralize client information, appointments, progress, and notes
• AI-powered note-taking: automatic, structured notes during sessions
• AI-generated homework and tailored goals: personalized tasks to support client growth
• Gamified patient experience: challenges and milestones to enhance engagement
• Two-way chat and seamless client communication
• Automated follow-ups: AI-driven reminders and check-ins
• Companion mobile app: ongoing client support and engagement on mobile
• Professional website and marketing tools: easier client acquisition and online presence
• Online bookings and secure payments: 24/7 scheduling with integrated payments
• Earnings tracking and analytics: monitor practice performance
• Desktop-first access with a mobile companion option for on-the-go use

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Notes on Use

• Desktop-only access is emphasized for core features, with supplementary mobile functionality via the companion app.
• Designed to help practitioners stay present in sessions while automated systems handle administrative and engagement tasks.