workstreams.ai

workstreams.ai is a powerful workflow management app for teams that combines AI productivity features with project planning, time allocation, Kanban boards, and seamless integrations to help you standardize processes and get more done in less time. The platform offers a free tier for up to 3 team members and deep enhancements via Slack and Microsoft Teams integrations.

What it does

• AI-powered task descriptions, action item generation, and prompt shortcuts to accelerate planning.
• Structured workflows with Kanban boards, time tracking, and calendar views.
• Automation features to forward tasks, repeat recurring work, and assign ownership.
• Real-time collaboration across Slack and Teams with native task creation from chat.
• Insights on time allocation and bottlenecks to improve SLAs and efficiency.

How to use

1. Start by creating or importing a workflow from the library, or build your own project.
2. Use AI features to generate detailed task descriptions and convert them into checkable subtasks.
3. Allocate time, assign owners, and set up repeating tasks as needed.
4. Visualize progress with Kanban boards and calendar views (monthly/weekly/daily).
5. Integrate with Slack or Microsoft Teams to create tasks directly in chats and keep everyone aligned.

Core capabilities

• AI Task Description Generator: Generate detailed task descriptions from a prompt.
• Action Items: Transform task descriptions into actionable subtasks.
• Time Allocation: Track time spent on tasks and compare with completion pace.
• Prompt Shortcuts: Save frequently used prompts for instant retrieval.
• Frozen Tasks: Visual cues for tasks that are stuck or delayed.
• Calendar Outlines: Monthly, weekly, and daily views with due-date indicators.
• Repeating Tasks: Automate creation of recurring tasks to prevent misses.
• Ownership & Assignment: Assign tasks and steps to team members.
• Slack/Microsoft Teams Integrations: Create and manage tasks directly within your chat channels.
• Get Stuff Done (GSD) Index: Time-based metrics to identify performance improvements.

Feature highlights

• AI-powered task description generation
• AI-driven action item creation from task descriptions
• Prompt shortcuts for quick access to favorite prompts
• Time allocation with completion pace insights
• Visual “Frozen tasks” indicators for stalled work
• Calendar views (monthly/weekly/daily) with due-date tracking
• Automated repeating tasks to ensure consistency
• In-channel task creation in Slack and Microsoft Teams
• Ownership assignment and step-level accountability
• Integration-ready for popular collaboration tools
• GetStuffDone (GSD) index for productivity insights

How it works

• Create or import workflows and projects.
• Use AI features to generate and refine task details.
• Break tasks into subtasks, assign ownership, and set time estimates.
• Use Kanban boards and calendars to monitor progress.
• Reach across Slack/Teams to manage tasks without leaving chat.
• Leverage automation to forward tasks between steps and trigger repeats.

Target users

• Teams seeking structured, repeatable processes.
• Organizations needing better task visibility and time tracking.
• Slack or Teams users looking for in-chat task management.

Getting started

• Sign up and start for free (up to 3 team members).
• Choose a template from the library or create a custom project.
• Connect Slack or Microsoft Teams for seamless in-channel task creation.