Careo.ai

Careo AI Compliance CRM & Compliance Module is an AI-powered healthcare recruitment platform designed to automate candidate sourcing, compliance validation, vacancy management, and communications. It aims to reduce recruitment costs, accelerate placements, and keep agencies aligned with regulatory standards (Right to Work, GDPR, DBS, professional registrations, and industry-specific frameworks). The toolkit combines CRM capabilities with dedicated compliance automation and analytics, plus mobile access and seamless messaging integrations to improve recruiter efficiency and decision-making.

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Overview

• Automates core recruiting workflows for healthcare staffing firms, including locum, nursing, care, and education agencies.
• Integrates candidate sourcing, vacancy creation, availability updates, and job matching driven by AI.
• Provides AI-driven analytics for performance tracking, bottleneck identification, and predictive insights to optimize operations and profitability.
• Ensures regulatory compliance through automated validation of DBS checks, Right to Work, professional registrations, and fit-to-work verifications.
• Accessible on mobile with WhatsApp/Email integration for on-the-go communications.
• Offers a 14-day free trial and scalable deployment across multiple agency types.

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Key Features

• AI Job Matching: automatically matches candidates to vacancies based on qualifications and availability.
• AI Vacancy & Availability Management: automatically creates vacancies and updates candidate availability from client/candidate communications.
• Automated Compliance Validation: DBS checks, Right to Work, professional registrations, and Fit to Work management are validated automatically.
• Compliance Analytics: AI-driven analytics for performance, bottlenecks, cost control, and predictive insights.
• Mobile Access: manage relationships and tasks from mobile devices.
• WhatsApp/Email Integration: seamless client/candidate communications through popular channels.
• Automated Timesheets: streamline timekeeping for placements.
• Preemptive Notifications: proactive alerts on compliance status and upcoming requirements.
• Deployment & Subscriptions: flexible deployment options with ongoing support; annual discounts and hosting options.
• Data Privacy & Compliance: designed to align with regulatory requirements and industry standards.
• CV & References Validation: AI-assisted verification of candidate credentials.
• DBS Validation: automated DBS status checks.
• Professional Registration Verification: automated validation of professional registrations.

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How It Works

1. Import or capture client vacancies and candidate profiles.
2. The AI analyzes qualifications, experience, certifications, and availability.
3. System automatically creates vacancies, updates availability, and matches candidates to roles.
4. Compliance module automatically validates DBS, Right to Work, and professional registrations, with proactive notifications for expiring items.
5. Recruiters use mobile or desktop interfaces to communicate via WhatsApp/Email, review analytics, and finalize placements.
6. Timesheets and analytics drive operational efficiency and profitability.

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Suitable Industries & Use Cases

• Locum Agencies
• Nursing Agencies
• Care Agencies
• Education Agencies

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Getting Started

• Start a 14-day free trial to explore AI job matching, automated compliance validation, and analytics.
• Deployment options include on-premise hosting or cloud-based deployment with ongoing support.
• All subscription plans include Helpdesk Support, software updates, and a renewal policy.

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Pricing & Deployment Notes

• All subscription contracts auto-renew on existing terms.
• Discounts available for annual payments and hosting on customer-owned servers.
• Deployment is included across packages with in-house Careo deployment coordination.

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Safety & Legal Considerations

• Ensure client consent and privacy compliance when handling candidate data and sensitive documentation.
• Use automated validation as an aid, with human oversight for regulatory interpretations where needed.

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Core Features Summary

• AI-driven recruitment automation for healthcare staffing
• Automated compliance validation (DBS, Right to Work, professional registrations, Fit to Work)
• AI vacancy creation, availability updates, and job matching
• Detailed AI analytics for performance and decision support
• Mobile access and WhatsApp/Email integration
• CV & References Validation, DBS Validation, Professional Registration Verification
• Preemptive notifications and automated timesheets
• Deployment options and flexible pricing with discounts