mxHERO AI Email Management

mxHERO AI for Email Security & Sustainability

mxHERO is an AI-powered intelligent email management platform that enhances security, governance, productivity, and insights by integrating email with cloud storage and AI capabilities. It focuses on reducing data sprawl, protecting sensitive content, and enabling seamless workflows across enterprise email environments.

Key Value Propositions

• AI-powered security and data protection to prevent leakage of confidential information via email attachments and messages
• Automated email routing, filing, and content management to optimize use of cloud storage and improve governance
• Sustainability benefits through reduced email processing and data duplication, leading to lower CO2 emissions
• Enterprise-grade reliability with centralized controls, diagnostics, and rapid deployment
• Seamless integration with existing email systems, DLP, and cloud storage platforms, plus compatibility with multiple AI LLMs

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How mxHERO Works

• AI-driven classification of email content and attachments to identify sensitivity and enforce policies
• Attachment handling: sensitive attachments can be replaced with secure links to cloud storage, with delivery modes such as preview-only or time-limited access
• Mail2Cloud: automatically file emails and attachments into structured cloud storage hierarchies tailored to business units (e.g., finance, sales, HR)
• AI-assisted routing and filing rules to ensure messages reach the correct storage location or workflow
• Real-time and post-hoc AI capabilities for querying across multiple mailboxes, extracting insights, and retrieving critical records
• Centralized, policy-driven controls that work across on-prem, cloud, and hybrid deployments

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Use Cases

• Intelligent Email Management: route, file, and secure emails automatically to appropriate storage and teams
• Data Protection & Compliance: prevent sensitive data from leaving the enterprise via email by securing attachments and enabling controlled access
• Governance & DLP Integration: work with DLP and border systems to enforce data handling policies
• Email-to-Cloud Archiving: consolidate email content with cloud storage for scalable, compliant retention
• Sustainability: reduce CO2 emissions from email processing and duplication

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Benefits

• Significant reduction in email data sprawl (e.g., up to 90% reductions reported in materials)
• High reliability: 99.999% uptime over several years, scalable to large enterprises
• SOC 2 Type II certified security and privacy posture; does not store customer content, only processes and routes per configurations
• Easy deployment: typical rollout across an enterprise in less than 90 minutes
• Broad integration:
• Works with major email systems and archives
• Integrates with DLP, border security tools, and cloud content platforms
• Supports multiple AI LLMs and evolves with new AI providers

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How It Works (Technical Summary)

• Apply AI to emails from any source (cloud, on-premises, PSTs, archival systems)
• Filter and select emails for AI analysis (e.g., by customer emails, departments, shared mailboxes)
• Use AI to query across multiple accounts and decades of archived emails
• Real-time AI assistance to augment cybersecurity, data protection, and productivity automations
• Use prebuilt prompt libraries or customize your own prompts

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Safety & Compliance Considerations

• Designed for enterprise governance and data protection workflows; configuration determines what data is processed or stored
• Attachment security policies ensure restricted access and controlled download or expiration when shared externally

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Core Features

• AI-powered email security and data protection with policy-driven classification
• Mail2Cloud automated filing into cloud storage hierarchies tailored by business unit
• Automatic replacement of sensitive attachments with secure links to cloud storage (with controls like preview-only or time-limited access)
• Real-time and batch AI capabilities to query and retrieve critical email records
• Seamless integration with existing email systems, DLP, and cloud storage platforms
• Support for multiple AI LLMs and ongoing expansion of AI compatibility
• Centralized governance, diagnostics, and reporting for enterprise scalability
• Easy deployment across organizations of any size (typically under 90 minutes)
• Data privacy and security certifications (SOC 2 Type II) and privacy-conscious data processing
• Sustainability focus with reduced email processing and data duplication

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Related Resources

• Company: mxHERO Inc.
• Locations: USA and Japan offices
• Certifications: SOC 2 Type II
• Customer base includes major global brands and leading enterprises

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Quick Start

• Run the free diagnostic tool to assess your current email data risk and potential savings with mxHERO
• Plan deployment aligned with your DLP and cloud storage strategy
• Implement Mail2Cloud and automated filing rules to begin reducing data sprawl and securing sensitive content

Note

mxHERO emphasizes that it does not store customer content; it processes and routes according to customer configurations, enabling secure, scalable, and governance-friendly email management.